Supplier Code of Conduct
TES Mission Statement: To consult with and enable our clients to make the most appropriate and informed IT platform and support decisions for their businesses whilst keeping integrity and client satisfaction at the heart of everything we do.
Introduction
TES Enterprise Solutions Ltd (TES) are acutely aware of how our business impacts on society and the environment.
We are proud of being a company that does business responsibly and ethically. We believe that the decisions we make today define our customers’ lives tomorrow, and therefore have policies, processes and controls which form our Code of Conduct and reflect our commitment to:
1. Protecting the environment
2. Protecting the employee
3. A safe and healthy workplace
4. Equality, Diversity and Inclusion
5. Ethics
6. Community Involvement
7. Compliance
Our Code of Conduct extends to how we do business with our suppliers, and we commit to:
- Treating suppliers fairly and objectively at all times
- Paying suppliers in accordance with the agreed terms and dealing with any exceptions in a timely manner
- Selecting suppliers without prejudice.
- Continuously improving our knowledge of socially and environmentally responsible supply chain management practices
- Maintaining a supply chain that reflects and aligns to our own standards of conduct for how we do business.
We strive to work with like-minded businesses; we therefore require suppliers to comply with our Supplier Code of Conduct at all times. Suppliers shall maintain adequate documentation to demonstrate compliance with the principles of this code, and allow access to TES to check compliance upon request with reasonable notice.
The purpose of our Supplier Code of Conduct is to establish standards that ensure our suppliers operate ethically, are environmentally responsible and that workers are treated with respect and dignity. Our suppliers must have processes in place to maintain these standards.
Our suppliers are expected to implement their own binding code of conduct and are expected to make reasonable efforts to promote the principles of this code in their own supply chain.
1. Protecting the environment
TES is primarily an Information Technology company in the Enterprise IT products and services sector. The environmental impacts of its operations are negligible. Nonetheless TES takes its responsibilities seriously and strives to protect the environment and looks to reduce any impact its operations produce.
Some examples of TES’s environmental practice are:
- • Engaged with a low power usage Data Centre provider with a low PUE rating
- • Primarily selling recognized industry leading low-energy highly scalable enterprise class systems
- • Purchase of Company electric car
- • Employees working at the office or home are encouraged to reduce waste, go ‘paper-free’ and recycle where possible
- • We are a Plastic Positive Workforce, offsetting more than the annual personal plastic footprint of each employee to fund the recovery of an equal amount of plastic through the Social Plastic ecosystem.
- • We try to ensure that the purchase of any equipment subscribes to an optimum energy requirement; our key supplier uses recyclable packaging and a carbon friendly logistics company
- • We encourage our customers to recycle their old equipment under waste electrical and electronic equipment (WEEE) regulations.
TES require our suppliers to consider their impact on the environment, and we encourage our suppliers to consider how to reduce the effects their products, services and delivery processes have on the environment.
Environmental Impact
As a minimum, TES suppliers must comply with all applicable environmental regulatory requirements and employ reasonable measures to mitigate any adverse impacts its products and services may have on the environment. Suppliers shall strive for environmental sustainability, particularly with regard to the emission of greenhouse gases, consumption of water and energy, packaging and logistics, and the management of waste and hazardous materials. Suppliers shall endeavour to offset the effect of climate change in its activities.
2. Protecting the employee
Through its business practices TES seeks to protect and promote the human rights and basic freedoms of all its employees and contractors and ensure that modern slavery and human trafficking is not taking place in our business or supply chain.
We support the protection of human rights through our supply chain and we require our suppliers to comply with the Modern Slavery Act 2015 where applicable at all times. The Act is designed to tackle slavery and human trafficking.
3. A safe and healthy workplace
TES is committed to ensuring that the health and safety risks to our employees and contractors which arise from our operations are reduced as far as is reasonably practicable.
Health and Safety
Our suppliers must comply with all relevant health and safety laws and regulations, both in letter and in spirit, in all the countries in which they operate. We expect our suppliers to provide all their employees with adequate information and instruction on health and safety matters and to enable their employees to meet their responsibilities for the maintenance of a safe and healthy workplace.
4. Equality, Diversity and Inclusion
TES is committed to achieving a working environment which provides equality of opportunity and freedom from unlawful discrimination on the grounds of race, sex, pregnancy and maternity, marital or civil partnership status, gender reassignment, disability, religion or beliefs, age or sexual orientation.
We encourage suppliers to consider equality, diversity and inclusion in their decision making and supplier selections.
Employee Discrimination
TES requires that the employees of suppliers should be protected from discrimination on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Gender Pay Gap
TES require that the employees of suppliers should be protected from any discrimination or monetary inequality irrespective of gender.
5. Ethics
TES aim to establish mutually beneficial relationships with our suppliers, based on the same high ethical standards of openness, professionalism and honesty that we apply to all of our dealings. We expect suppliers to compete on the same basis with regard to the price and quality of their products and services.
Conflicts of Interest
Our suppliers must make us aware of any actual or potential conflicts of interest. Our suppliers should declare if it believes one of our employees or contractors has an interest or economic tie to the supplier’s organisation.
Suppliers shall not enter into a financial or any other relationship with a TES employee that creates any actual or potential conflict of interest for TES. Suppliers must understand that a conflict of interest arises when the material personal interests of the TES employee are inconsistent with the responsibilities of his/her position with the company. All such conflicts must be disclosed and corrected. Even the appearance of a conflict of interest can be damaging to TES and to the Supplier, and are to be disclosed and approved in advance by TES management.
Data Protection
Our suppliers should not use or disclose any information belonging to us, our existing and prospective customers, other suppliers, employees or other third parties, except as required or authorised by us.
Bribery and Corruption
TES require our suppliers to maintain ethical controls over their procurement activity which ensures no risk of bribery or corruption within their personnel and their supply chains. Suppliers must comply with anti-bribery and anti-corruption law including but not limited to the Bribery Act 2010.
6. Community Involvement
TES encourage our suppliers to have an active community involvement programme.
TES has enrolled to the IIC platform via annual subscription enabling our employees to join our company profile within the platform. We actively encourage and support our employees to engage in Charity and Community projects that matter most to them. In addition, we facilitate volunteering (both general and pro-bono) that align to the TES CSR policies to be completed during works time by approval on a case-by-case basis. To date TES have earned a total of 1,270 Communities Credits via the IIC platform for our employee contributions of volunteering to charitable causes by our employees completed during working hours.
7. Compliance
TES suppliers must comply with all applicable laws and regulations, both in letter and in spirit, in all the countries in which they operate.
